# Understanding Different User Roles in SimTrain Eco *When multiple staff members are involved in running a learning centre, whether it is a kindergarten, a tuition centre, or a music academy, assigning the right access levels is essential for smooth daily operations. Some staff handle enrolments and billing, while others focus on teaching or managing reports.* *To maintain control,* ***SimTrain Eco*** *provides* ***predefined user roles****, each with tailored permissions that match their respective responsibilities. This ensures that everyone can perform their duties efficiently, while sensitive data remains secure.* *Here’s a breakdown of the available roles and what each one can do in the system. * ### **1\. Admin — Full Access and Control** The **Admin** role has **complete system access**. They can manage all functions, including: * Creating and updating user accounts * Setting permissions * Managing organisation information * Accessing all reports, transactions, and configurations Admins are typically **system owners or centre directors** who oversee the entire operation. They ensure that data, users, and billing are handled correctly and securely. ### **2\. Manager — Operational Control with Restricted Settings** The **Manager** role enjoys a permission set similar to Admin, but with a few limitations. Managers can perform most day-to-day operations, such as: * Managing student enrolments, billing, and transactions * Viewing and generating all major reports * Overseeing classes, tutors, and schedules However, Managers **cannot**: * Add or remove users * Change user permissions * Modify organisation information (such as company name, address, or business details) This setup prevents unintended changes to sensitive system settings while still empowering Managers to handle operations independently. ### **3\. Executive — Core Transactions Without Sensitive Access** Executives are typically **front-desk or admin staff** responsible for handling registrations, invoices, and general centre operations. Their permissions are more **restrictive** than Managers: * They can enrol students, create invoices, and record payments. * They can view student and class information. However, they cannot access financial reports such as: * Fees Collection Reports * Student Ledgers Additionally, Executive users **do not have access** to teachers’ personal details or the **Teacher Commission Report**. This balance ensures they can carry out most administrative tasks without viewing data that should remain private to management. ### **4\. Cashier — Focused on Billing and Payments** A **Cashier** user’s role is straightforward — to manage daily billing and payment transactions. They can: * Enrol students * Create invoices * Record payments Reporting-wise, Cashiers can only view: * **Daily Collection Reports** * Basic student-related reports like **Attendance Checklists** and **Student Enrolment Summaries** Their access is intentionally limited to prevent exposure to broader financial data, keeping the centre’s accounting and student information secure. ### **5\. Teacher — Academic View Only** The **Teacher** role gives tutors controlled access to the system — just enough for them to manage their teaching tasks without touching billing or administrative functions. Teachers can: * View their **class schedules** * Update **student attendance** for their assigned lessons They cannot access student billing, reports, or administrative data. This ensures focus on teaching and privacy for both students and the centre. ### **Why Predefined Roles Matter** Setting user permissions can be time-consuming for centre owners, especially when onboarding new staff. SimTrain Eco’s **fixed permission roles** help users **kickstart operations quickly** — without needing to decide each permission manually. Each role is carefully structured to suit common responsibilities in a learning centre, giving owners peace of mind that staff can perform their work efficiently while protecting sensitive data. ### **In Summary**

Role

Access Level

Key Permissions

Admin

Full

All access, including settings and user management

Manager

High

All operations except user/organisation management

Executive

Moderate

Transactions and basic reports (no financials)

Cashier

Limited

Billing, payment, and daily reports only

Teacher

Minimal

Class schedules and student attendance

By assigning the right role to each staff member, system owners can maintain both efficiency and data security — ensuring that SimTrain Eco works seamlessly across all departments.